FAQs

Annual dues are $500.

Annual dues can be paid by mail or over the phone. We accept checks, cash, cashier checks, debit/credit cards, and e-checks. 

Checks and money orders should be made payable to Eastdale Acres POA. 

Payments can be mailed to:
Eastdale Acres POA
PO Box 209
Bullard, Tx 75757

Be sure to include your property address and/or lot number in the Memo line.

Credit card and e-checks can be taken over the phone (817-219-9210).  Also, we can set up recurring payments as agreed upon when arrangements are made with the Treasurer.  Information is kept confidential.

To arrange an alternative payment plan, contact treasurer@eastdaleacrespoa.com or call 817-219-9210.

Your annual dues are billed each year on March 1^st, due April 1^st, with a late fee if paid after May 1^st.

You may split your payment into three installments paid in advance of the due date (January, February, March) with no need for paperwork and no additional charges.

If you wish to set up a payment agreement after the due date, you must submit your request in writing (email is sufficient). All payment agreements made after the due date are subject to administrative fees and interest. Please email treasurer@eastdaleacrespoa.com or call 817-219-9210 to make payment arrangements.

Entering into a payment plan will stop future accrual of finance charges and fees as long as plan is paid as agreed.  A payment plan will also protect your credit.

1. March – Invoices for Annual Dues are sent to all members, with a due date of Net 30 and another 30-day grace period.
   
   
2. April – reminder notices will be sent to members with open balances, the notice will include a reminder that an Alternative Payment Schedule is available.
   
   
3. May – 60 days after the March invoice date:
   1. Finance charges of 1.5% per month assessed from the April due date.
   2. Finance charge invoicing will occur. A statement will be sent to the member showing the open invoices and finance charges owed. Note on the statement will be “Finance charges will continue to accrue at 1.5% per month. Legal action will be taken in 1 year. Please consider making an Alternative Payment Schedule to protect your credit.
      
      
4. Monthly statements will be sent to the members showing all open invoices and finance charges as they accrue each month. Note on the statement will be “Finance charges will continue to accrue at 1.5% per month. Please consider arranging an Alternative Payment Schedule to protect your credit”.
   
   
5. April of the second year – Certified notice will be sent of Intent to File Lien in 30 days.
   
   
6. May of the second year
   1. Lien will be filed with the Cherokee County Clerk.
   2. Reminder call prior to filing the lien at the Treasurer’s discretion.
   3. A copy of the lien will be mailed to the member(s) via certified mail with return receipt.
      
      
7. May of the third year – account will be turned over to a collection agency.
   
   
8. May of the sixth year – attorney will be contacted to begin foreclosure proceedings.

The annual dues amount is reviewed by the Board of Directors during budget time to determine whether any changes need to be made to cover the expenses, planned improvements, and reserve contributions. 

In general, annual dues pay for things like common area landscaping, amenity maintenance and operation, administrative costs associated with collecting assessments and enforcing the deed restrictions, insurance for the Association, and legal expenses related to corporate and enforcement matters.

Dues also cover the funding of reserves which are applied to future repair or replacement of major components for which the Association is responsible. 

After multiple attempts to notify the owner of the delinquency, the Deed Restrictions & Covenants provide an automatic lien. The association Board of Directors has the option to record the lien by filing a notice of lien with the county clerk office for the county the home is located. After that, collection activities – including turning the matter over to a collection agency or attorney – could follow. If there are common areas, those facilities’ usage privileges may be suspended until the delinquency is satisfied.

Special assessments are extra, “unusual” fees that you may be charged by your POA board under certain conditions. Special assessments usually fall outside the POA’s yearly budget to fund a capital improvement project.  Examples:  building construction, road construction, maintenance that apply to the common areas of the community, etc.